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ASA strives to create a professional, positive work environment for its employees. We encourage continuous professional development and allocate an individual training budget.

You will enjoy flexible working arrangements, career support, and access to training programs. Plus, you will enjoy the ASA President’s leave during the Christmas break.

We are hiring

Program Coordinator – Engagement

Job Description

  • Program Coordinator – Engagement
  • Full-time permanent – Hybrid working arrangements
  • Naremburn NSW 2065
  • $90 – 98k + super

About the role:

As the Program Coordinator you will be responsible for the efficient and effective coordination of all ASA Committees and Special Interest Groups. Reporting to the Executive Assistant, this position will be required to provide high-quality support and coordination to State and other Committees. With a focus on delivering timely, engaging and confidential support you will also be responsible for the collection and distribution of agendas, minute-taking, coordination of committee meetings and engaging with industry professionals.

About the person:

The ideal candidate must showcase a high level of communication and engagement skills, with the ability to build and maintain relationships across all levels. You will be highly professional and have the ability to manage multiple demands.

This role would suit someone that has experience providing engaging and professional administrative support to highly qualified volunteers/ stakeholders and possess demonstrable collaboration and organisational skills.

To be successful, you will have:

  • Previous experience in an high level administrative, operational planning, coordination or similar role ideally within the healthcare or NFP sector
  • Ability to work under pressure and manage competing priorities
  • Strong coordination, organisation, and time management skills
  • High attention to detail and the ability to liaise confidently with people at the senior level
  • Can do attitude, problem solver, and a willingness to learn
  • Tech savvy and experience using CRMs and systems eg. MS Suite

Duties include but not limited to:

  • Provide administrative support to industry committees, volunteers and Internal/ external stakeholders.
  • Prepare and review correspondence, meeting papers, briefing notes, minutes and other documents.
  • Manage processes and operational requirements to ensure Committee and Special Interest Groups organisational objectives and budgets are in line with the designated timeframes and with ASA objectives.
  • Work closely with the Executive Assistant to ensure a high level of service has been provided to committees and volunteers

As a valued member of ASA, you will enjoy a professional working environment that recognises the importance of work/life balance. If this sounds like the perfect role for you please APPLY NOW! Alternatively call (02) 9093 4946 or email for more information.

Administration Officer Maternity leave position

About the role

Working in a hybrid environment, the Administration Officer will support the CEO and Executive Assistant in a variety of duties. The role includes supporting ASA’s State Committees and will, from time to time include attending State Committee meetings (online) for minute-taking purposes.

Your day-to-day duties will include:

Providing administrative support to the CEO and Executive assistant
• Answering all incoming calls
• Manage all incoming and outgoing mail and where indicated, emails to the ASA.
• Manage agendas and meeting papers for designated groups
• Providing administrative support through maintaining adequate supplies of stationery and general office needs
• Reconciliation of monthly travel, Cabcharge, credit cards and expense claims of ASA members
• Ensuring that our Committees are well supported

Role Benefits

• Flexible work arrangements and a hybrid work environment
• Values-based culture and team-orientated working environment
• A focus on professional development and mentorship opportunities
• Modern Sydney head office close to public transport, cafes and restaurants
• Access to Employee Assistant Program (EAP)
• Learn more about the health sector from our passionate ASA volunteers

To be successful in this role you will be able to show a minimum of 3 years’ experience in a similar role along with the following specific experience:

• Intermediate of Microsoft Office suite, particularly Word, Excel, and PowerPoint
• Well developed admin, organisational and time management skills
• Strong attention to details
• Excellent customer relationship skills
• Excellent written and verbally communication skills
• Working with and supporting Committees
• The capacity to work well in a small team environment
• Must be eligible to work in Australia.